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Students Management

The Students Management module allows schools to maintain complete student records in a centralized system.

Using this module, administrators can:

  • Add new students
  • View student profiles
  • Update student information
  • Assign students to classes
  • Manage parent information
  • Store identity documents
  • Track student records

This module serves as the primary student database for the school.

Quick view

  • See student profiles at a glance
  • Filter and search by class, section and status
  • Manage admissions and student records

Best for

  • Administrative staff
  • Admission teams
  • Class coordinators

Student List Overview

The Students page displays all registered students. Login screen Each row contains key student information.

Information Displayed​

FieldDescription
ProfileStudent photo, name, and email
PhoneStudent contact number
ClassAssigned class
ParentParent or guardian information
ActionsAvailable management actions

Student Actions​

Each student record includes several action buttons.

View Student​

Login screen

Displays complete student information.

Information includes:

  • Personal details
  • Contact information
  • Parent details
  • Class information
  • Uploaded documents

Record Fees Student​

Login screen

Edit Student​

Login screen

Update existing student information.

Examples:

  • Name
  • Phone number
  • Address
  • Parent details
  • Class assignment

Disable Student​

Temporarily deactivate student access.

Use when:

  • Student leaves temporarily
  • Admission is on hold
  • Access needs restriction

Student Documents​

View uploaded identity documents.

Examples:

  • Aadhaar Card
  • Admission Documents
  • Verification Records

Filtering Students

Use the Filter button to quickly find students.

Common filters include:

  • Class
  • Section
  • Status
  • Admission Batch

Adding a New Student

Login screen To register a student:

Step 1​

Click the Add button.

The Add Student form will open.

Student Information Form

Complete all required fields marked with (*).

Basic Student Information

Student Name​

Enter the student's full name.

Example:

Priya Singh

Student Email​

Enter a valid email address.

Example:

priya.singh@gmail.com

Phone Number​

Enter the student's contact number.

Example:

9876543210

Date of Birth (DOB)​

Select the student's date of birth.

Example:

15-05-2018

Assign Class​

Select the class for admission.

Examples:

  • Nursery (A)
  • Nursery (B)
  • UKG
  • Grade 1
  • Grade 2

Medical Notes​

Optional field used for medical information.

Examples:

  • Allergies
  • Asthma
  • Special Medical Requirements

Leave blank if not applicable.

Student Photograph

Upload a recent student photograph.

Recommended:

  • Passport-size photo
  • Clear face visibility
  • Recent photograph

This helps teachers and administrators identify students easily.

Address Information

Address Line 1​

Enter the primary residential address.

Example:

House No. 25, Green Colony

Address Line 2 (Optional)​

Additional address details.

Example:

Near City Hospital

Country​

Select the country.

Example:

India

State​

Select the state.

Example:

Uttar Pradesh

City​

Select or enter the city.

Example:

Lucknow

Pincode​

Enter the postal code.

Example:

226001

Parent & Guardian Information

Parent information is required for communication and emergency contact purposes.

Father's Name​

Enter the father's full name.

Example:

Rajesh Singh

Mother's Name​

Enter the mother's full name.

Example:

Meena Singh

Father's Occupation​

Enter the father's occupation.

Example:

Business Owner

Mother's Occupation​

Enter the mother's occupation.

Example:

Teacher

Parent Email​

Enter the parent's email address.

Example:

parent@gmail.com

Parent Phone Number​

Enter the parent's contact number.

Example:

9876543211

School Information

The form automatically displays the School ID associated with the current school.

Example:

697b8d06c9be8d1d3627bdfe

This field is generated automatically and normally does not require editing.

Identity Proof Upload

To complete student verification, upload an identity document.

Supported Document​

Aadhaar Card (PDF)​

Requirements:

  • PDF format
  • Maximum size: 10 MB

Upload Steps​

Step 1​

Click Upload File.

Step 2​

Select the Aadhaar Card PDF.

Step 3​

Wait for upload completion.

Step 4​

Verify successful attachment.

Submitting the Form

After completing all required information:

Step 1​

Review all details carefully.

Step 2​

Verify parent contact information.

Step 3​

Confirm class assignment.

Step 4​

Click Submit.

The student record will be created successfully.

Managing Existing Students

Administrators can update student information at any time.

Common updates include:

  • Contact details
  • Address changes
  • Parent information
  • Class promotions
  • Medical information

Best Practices

✅ Upload a recent student photograph

✅ Verify parent contact details

✅ Keep medical information updated

✅ Upload valid identity documents

✅ Review records before submission

✅ Ensure correct class assignment

✅ Update information after promotions

Frequently Asked Questions

Who can add students?​

School administrators and authorized staff members.

Can student details be edited later?​

Yes. Student records can be updated at any time.

Is a student photograph required?​

It is strongly recommended for identification purposes.

Can parents be updated after admission?​

Yes. Parent information can be modified whenever required.

What identity document is supported?​

Currently, Aadhaar Card PDF files are supported.

Can students be moved to another class?​

Yes. Administrators can update class assignments when necessary.

Related Documentation

  • Dashboard Overview
  • Profile Management
  • Teachers Management
  • Subjects & Syllabus Management
  • Classes Management
  • Fee Management
  • Attendance Management

Student Registration Workflow

Create Student
      │
      ▼
Add Personal Information
      │
      ▼
Assign Class
      │
      ▼
Add Parent Details
      │
      ▼
Upload Identity Proof
      │
      ▼
Submit Student Record
      │
      ▼
Student Added Successfully